* Preparation of your wedding budget and assistance with organizing your expenses

* Refer available ceremony and reception venues that complement your style, anticipated guest count, desired location and budget.

* Refer exceptional wedding professionals for your event such as photographers, cinematographers, invitations, floral designers and decorators, musicians, officiants, etc.

* Refer professional makeup artists, hairdressers, masseuse, manicurist/pedicurist, barbers

* Finalize and review of vendor/venue contracts

* Coordinate and attend vendor meetings to finalize details

* Vendor/Venue payment management with due date reminders

* Attend final meetings with the venue catering coordinator to finalize your event order

* Receive/track guest RSVP's

* Assistance with guest table assignments

* Guidance with your floor plan

* Research and organize Rehearsal Dinners, Next-Day Brunches, Bridal Showers, Engagement Parties, Out-of-Town Guest Accommodations, and other services as requested

* Expertise in the fine nuances of cultural and multi-cultural weddings

* Coordinate rehearsal if needed or requested

* Ensure that your wedding planning and wedding day is stress free!!

* Includes the “Day of Wedding Coordination” services during the wedding day

Day of Wedding Coordination

A “Day-Of” Wedding Coordinator is for brides and grooms who have planned their wedding by themselves; however, instead of relying on family and friends to make sure everything runs smoothly the day of, they need a professional to execute the entire wedding.

PRIOR TO WEDDING DAY

* In person consultation to discuss the specifics of the wedding day.

* Unlimited phone calls and emails for any concerns or questions prior to the wedding day.

* Confirm all contracts with vendors and ensure that they are aware of final details prior to event day.

* Confirm all appointments made the day of, for the bride and such as hair, makeup, etc...

* Confirm with the wedding party as to where and what time they need to be the day of

AT BRIDES “GETTING DRESSED” LOCATION:

* Ensure that bride's room is completely decorated and the dress, shoes, etc. is perfect

* Coordinate any food deliveries and set up

* Coordinate any floral arrangement deliveries and decoration set up

* Make sure personal flowers i.e. bridal bouquet, bridesmaids flowers and father of the bride’s boutonnière arrive on time

* Make sure photographer and videographer arrives on time.

* Gather bride, bridal party and immediate family for photos

* Communicate with best man to make sure groom is getting dressed and on-time

* Ensure that transportation arrives on time and instruct wedding party as to when to depart for ceremony

CEREMONY

*Decor and event styling

* Ensure that ceremony location has been decorated if requested

* Ensure that ushers/bridesmaids arrive on time 

* Ensure that personal flowers i.e., flower girl bouquet/baskets, ushers boutonnières, bridesmaids bouquets are all present and in perfect condition 

* Ensure that ceremony musicians have arrived and direct them as to where to set up

* Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. 

* Communicate with bride and groom so that they know how much time remains before the start of the ceremony

* Line up the bridal party for their entrances down the aisle

* Cue ceremony musicians when bridal party is ready to begin processional

* Gather family and friends for after ceremony photos

PRIOR TO RECEPTION

* Ensure that vendors are arriving on time and are aware as to where to set up i.e. wedding band, florist, and caterer

* Arrange escort cards 

* Make sure reception flowers/décor is set up according to flower order

* Meet with catering staff to confirm food timeline

* Set up guest book, champagne flutes, cake cutting utensils, favors

* Set up table numbers/names and menu cards

RECEPTION

*Decor and event styling

* Ensure proper flow of cocktail hour 

* Look over dining tables and make sure they are set up properly

* Help guests locate their escort cards and dining tables

* Locate bride and groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance

* Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced

* Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances

* Be aware of timing of catering service and make sure people are served promptly

* Distribute final payments/gratuities to vendors at the end of the evening (no negotiation in the terms of vendor contracts will be handled by the coordinator)

* Remain easily accessible to prevent & fix any problems that may arise during your wedding

* Ensure that your wedding day is stress free